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Watoto Choir Tour Coordinator

Burlington & Remote Ontario, Canada

Oct 11, 2022    Permanent


Job Description

Reports to: Operations & Communications Manager Department: Choir, Watoto Canada Location: Burlington, ON and Remote (hybrid) Main Job Purpose -To efficiently and creatively plan, organize, execute, manage and promote the annual Watoto Children’s Choir Tour in Canada. -Assist in planning choir goals: product sales, offerings, and child sponsorship for in-country tours -Plan and execute in-country tours *Map an annual 4 to 6 month children’s choir tour based on past sales and records. Target new venues and geographic locations within Canada based on quantifiable research that proves a successful outcome *Generate bookings for 4 to 6 month Watoto Children’s Choir Tour (approximately 120 to 150 performances across Canada depending on the length of the tour) *Record updates/changes throughout tour’s, such as address changes, contact informaiton, and start times *Work with churches to secure billets and hotel bookings for each night *Plan and implement a start of tour orientation for the choir *Arrange camps for start, middle and end of tour training or mid-tour breaks *Assist with all end-of-tour wrap up duties -Correspond with Choir Team Leader on a regular basis *Ensure all choir needs are met *Collaborate with Team Leader to reach sales and sponsorship targets -Communication with church and community partners in Canada *Establish new relationships with church and non-church partners *Maintain documents and record history of communication with churches and community partners by regular entries into excel files. *Prepare venues with all materials needed to run a successful production: • Supply all advertising materials • Create billeting and team accommodation lists • Inform our PR department of updates for media purpose *Follow up with churches and hosting partners after visit • Send thank you letters with sum of financial donation • Call and request feedback for improvement on recent visits -Management of merchandise/product (under direction of Operations Manager & Director of Finance) *Submit product orders to the international office to ensure adequate time for order completion *Order in-country merchandise *Manage inventory: Track sales, profit margins, profit & loss forecast, etc. -Ensure choir is prepared prior to arrival in country *When requested, assist Country Director with hiring & managing Bus/Truck Driver(s) *Organize transportation for the choir and ensure all required licenses etc. are researched and obtained *Create and maintain in country manual for choir – financial procedures, sponsorship procedures *Purchase Choir clothing and supplies *Ensure stage equipment is functional and up to date *Organize medical insurance for the choir *Other tasks as required -Promoting/Maintaining school campaigns across Canada *Collaborate with Communications roles in Watoto Canada on successful marketing strategies, media promotions, and advertisements. *Maintain and manage a spreadsheet of media contacts and coverage. -Create and maintain the online choir schedule on the Watoto website for public awareness and information

Required Skills

-The ability to multi-task and to work well under pressure -Strong relationship building skills -The ability to work independently and innovatively all while working under the direction of management -Possess the ability to work professionally and ethically in a team setting -Commitment to confidentiality -Detail Oriented -Excellent organizational skills with a focus on efficiency and accuracy -Demonstrate strong professional communication skills, both written and verbal -Able to problem solve and prioritize effectively -Demonstrate a strong work ethic and willing to put in extra work whenever required -A strong focus on relationship building -Ability to work to achieve key targets/goals according to a specific plan while showing results -A valid driver’s license and passport is required -A vehicle is beneficial but not required -Able to travel in Canada and abroad upon request -Proven cross-cultural communication skills are an asset -Ability to communicate in French is an asset

Education Required

-Degree/Diploma preferred but not required

Experience Required

-Experience in customer relations, event planning or concert promotion would be beneficial -Proven experience using Microsoft Word and Excel is required -Experience with Microsoft Outlook and online databases is an asset -Knowledge of Raiser’s Edge NXT an asset Thank you for your interest; however only those applicants selected for an interview will be contacted


Jennifer Ramnath
Watoto Canada

Burlington Ontario
L7N 3J2

Ministry Type