Pastoral Assistant Job Description Hours: 20 hours per week (Monday, Tuesday, Wednesday); 1 year maternity leave cover Reports to: Associate Pastor of Family Ministries Salary: $22.00 Contact: Hiway Pentecostal Church, Barrie ON. 705-728-0720 ext. 410 firstname.lastname@example.org Tasks and Responsibilities: - Manage calendars and appointments for reporting pastoral staff (esp. foreseeing future events to begin work on) - Prepare and produce content on behalf of reporting pastoral staff (ex: thank you cards; emails; etc.) - Manage Planning Center tasks (assigning volunteers according to protection policies (Sunday ushers; Wednesday worship & nursery; Jr High & Youth); managing and updating police checks for student ministries; managing workflows; updating “calendar” and “registration” events) for reporting pastoral staff - Attend staff meetings, with the expectation to assist with follow-up regarding tasks assigned to reporting pastoral staff - Prepare reports, notes and lists accordingly (weekly attendance sheets; worship charts; registrations for upcoming events; sermon notes; small group questions) - Plan, prepare and schedule posts for “Hiway Students” instagram page and “Hiway Ladies” Facebook page. - Assist with administrative tasks related to major events, meetings, etc. (ex: plan & purchase food; email invites; prepare notes) for reporting pastoral staff - Manage “Trello” page for Media Pastor - Assist with content creation and posting of social media posts for “Hiway” Facebook and Instagram pages. - Weekly administrative tasks relating to youth and Jr. High include scheduling volunteers, preparing worship charts, ensuring attendance collection on “Check Ins”, preparing snacks, games and printouts accordingly.
Skills/Experience Required: - Professional verbal and written communication skills - Detail-Oriented - Anticipates needs - Strategic Planning - Skillful in organization and appointment setting - Self-motivated and personal initiative - Computer and technology savvy including, but not limited to document creation (Microsoft Word or Pages), table and data sheets (Excel or Numbers), and email account - Understanding of operating and managing online social media platforms (Facebook/Instagram/ Later.com) - Ability to understand and use Adobe Creative Suite (Photoshop and Illustrator) - Either previous knowledge or willingness to master Planning Center Apps online