Administrative Assistant The Administrative Assistant provides direct support for the Co-Associate Pastor in all matters of administration. Role of the Administrative Assistant: Financial administration, such as preparing the budget, coordinating and liaising with the accountant/bookkeeper, financial record management, financial transactions, payroll administration, bill payments, etc. in compliance with provincial and federal requirements for charitable organizations and to support the day-to-day and ongoing operations of the church and its ministries Account management including quarterly tracking of both receivables and payables Manage all pre-authorized giving; updates, reports and receipting into system Administration of tax receipts in January/February of every year including the distribution of receipts and the recording of year-end giving Database maintenance (portfolios with respect to contributor recording, volunteer participation, etc.) In connection with the lead team, review the policies, procedures, and constitutional documentation and recommend updates Provide administrative support for adult ministries volunteer leadership including life groups co-ordination in the fall of each year Engage in special projects as assigned by the Associate Pastor Assist and prepare for the annual fall audit in conjunction with our Auditor Update constitution and bylaws Miscellaneous duties as required for office management including answering phones and in-person general inquiries, building maintenance co-ordination, etc. Shared responsibilities with other staff members: General Office/Building Maintenance Duties Storage management Occasional group projects (church wide social events/seasonal décor/ etc.) Relationships: Directly accountable to the Co-Associate Pastor Professional relationships (auditor, bookkeeper, treasurer, tellers, bank staff) Develop and maintain active communication, sound interpersonal relationships and rapport with others involved in New Hope Community Church Contact: New Hope Community Church 4009 Colonel Talbot Road London, ON N6P 1E8 firstname.lastname@example.org Only those who qualify for an interview will be contacted. A detailed job task list will be provided for those who qualify for an interview.
Core Competencies: • Organization, planning and time management • Written and verbal communication skills • Problem-solving • Flexibility • Reliability Team Player • Attention to detail • Independence • Tech savviness • Adaptability
Office Administration (degree or diploma) or a graduate of a related post-secondary program 5 years experience in a similar role
Qualifications: Office Administration (degree or diploma) or a graduate of a related post-secondary program 5 years experience in a similar role Salary Range: Compensation will be based on several factors including relevant education and experience